Read the latest news on our products and applications.

A fresh take on electonic filing

Following our acquisition of Online Optical Solutions, we now offer additional digital filing and imaging solutions that complement our existing offering.

Over the past 15 years, Online Optical has developed highly versatile software solutions that can be integrated into existing customer retention management (CRM), enterpise resouce planning (ERM) and financial management systems for efficient customer data and records management.

As a result of these integration capabilities, we can now offer our customers a quick, cost-effective digital solution that accurately collects and stores raw customer data in real time.

This data is easily converted to electronic documents using existing client templates and incorporating the use of encrypted electronic signatures, on demand. This not only transforms clients’ data management into a highly efficient and streamlined system, but also increases productivity, reduces paper usage and costs, and has the ability to improve customers’ cash flow management and overall profitability.

In addition to this fully digital service offering, we are also able to offer a comprehensive, advanced optical character recognition-based (OCR) scanning solution.

This allows documents to be scanned and stored in indexed repositories using multiple indexes for easy retrieval, viewing and reproduction, when required.

This fully automated process reduces manual processing by up to 50%, limiting human error and enhancing time and cost efficiencies even further, and reduces disk space usage by up to 40%.

Click here for more information on our digital filing solutions.


Tidy Files is officially a Metrofile Holdings Limited Company

28 August 2017


We are proud to announce that Tidy Files is officially a Metrofile Holdings Limited Company following the recent relevant regulatory approvals.


This is an exciting new chapter for Tidy Files, which has a 39-year legacy as a market leading provider of document and records management solutions. We have grown and established the brand as a national leader into an extensive national business with branches throughout the country.


Pfungwa Serima, Group CEO, Metrofile Holdings Limited, says that the acquisition is aligned with the company’s strategic growth objective and that through it Metrofile can complement and expand its client service offering across Africa and the Middle East, providing an even more complete range of filing and archiving solutions across all industries.


The timing, from a Tidy Files perspective, was perfect. We have grown the business into a recognised leader with the support and backing of private equity firm Spirit Capital for the last ten years.  Time to expand and launch a new growth trajectory was imminent, so the Metrofile acquisition was positively received and is an exciting new period for us.


While we enjoy our new home and parent-company, we will maintain our market positioning and will continue to operate as an independent company within the Metrofile Group.


To ensure that our valued clients are comfortable with this news we wanted to confirm a few important facts:


  • It will be business as usual and the acquisition does not affect client accounts in any way
  • We will continue to operate under the Tidy Files brand and continue building on our well-established heritage
  • Our existing management structures will remain in place, with the exact same products, services and solutions being at your disposal


We are excited to move forward and build an even more formidable local business. If you would like to know more about Metrofile, feel free to visit


If you have any queries or for further information, please contact or the company’s head office on 011 943 4210.


Scanning Solution - Convert Paper Records to Digital File Format

Tidy Files Scanning Services Include:
  • Tidy Files will scan your documentation at our in-house scanning bureau
  • Scan and return images on portable media (CD, hard drives)
  • Scan and access information through online application
  • Tidy Files' system can integrate and transfer data directly to your organisation
  • Latest in security technologies
  • All data hosted at Tidy Files is fully secured and backed-up and can be incorporated to address your organisation's disaster recovery and business continuity

Open/View: Click Here to Find Out More about our Scanning Solution


The New Grey Board Container

The Grey Board Container has a laminate exterior finish and is a new product to Tidy Files range.

The new smoother surface allows for Containers to slide effortlessly pass each other and stays cleaner for longer.

Buy now at the introductory launch offer price of only R12.50 per unit*.


*Terms and Conditions

  • Price excludes VAT
  • Offer valid until 31 March 2017
  • Minimum order quantity of 20 units apply
  • Delivery cost may be charged for areas outside a 50km radius of a Tidy Files branch


Open/View: Click to View the New Grey Board Container Launch Offer


Simplify Filing Through Innovation - The Adaptafile

The ADAPTAFILE™ is a patented product and a major improvement on the traditional lever arch file. It turns an ordinary lever arch file into a stronger, more durable and user friendly product.​

The plastic panel allows the file to stand up-right at all times which saves space. Less bending and warping prolong the life of the file.​

The ADAPTAFILE stands tidy and unsupported on desktops and shelves. Uniform height, panel design and labelling of the ADAPTAFILE improves function and its appearance compliments modern décor.

Click here to navigate to the ADAPTAFILE page on the website.

Open/View: Simplify Filing Through Innovation - the Adaptafile™


Why Buy a Tidy Files Cabinet?

With office rentals per square meter on the rise, space equals money. As an industry leader, Tidy Files believes that a quality system approach that increases productivity and decreases costs is key to managing information effectively.  

Not only does the Quantum 5-Drawer Cabinet, when used in conjunction with the Tidy Files top retrieval filing system, improve retrieval times but it can save up to 57% on floor space.

SABS approved with a 10-year warranty on all moving parts, all Tidy Files cabinets are sleek, elegant and ergonomically designed and manufactured under the highest in-house quality control measures. Every cabinet is assembled locally by hand, guaranteeing that the product is of the highest quality. 

Built with a full steel frame interior, each drawer can hold up to 90kg which means that each drawer can support the weight of 1.5 to 2m of filing per drawer. In addition, cabinets are equipped with a central locking and antisave-tilt mechanism that keeps them steady and secure.

Available in a variety of colours and finishes, clients can customize cabinets to suit their specific tastes and requirements.

Open/View: Find Out Why You Should Buy a Tidy Files Cabinet


Update: Winner of R10 000 Tidy Files products

October 2015 - Congratulations to our competition winner, Dr Hilda Ganesen, Family Physician, Durban on winning R10 000 worth of Tidy Files products.


Red Ribbon Cabinet Special 2015

The Tidy Files Annual Cabinet Special is back by popular demand and will run from 1 November 2015 until 31 December 2015. 


Notification: Win FREE products worth R10 000

During September Tidy Files offered companies the chance to win R10 000 worth of Tidy Files products when they signed up for a free filing assessment.

Due to the overwhelming response the winner will not be announced on Monday, 5 October as orginally stated in the competition terms and conditions and will be announced on Friday, 30 October 2015.



Off-Site Storage Now Available in Pretoria

Tidy Files offers a comprehensive off-site storage solution where customer’s hard copy records are stored in barcoded boxes and placed in secure warehouses ready to be easily retrieved and delivered when required.

To celebrate the opening of its new off-site storage facility in Pretoria the company is offering the first 2 months rental free for orders of a 100 boxes or more during September, October and November 2015.  

Click on the attachment for more information regarding the special. Alternatively contact one of our Filing Consultants for a free consultation on 012-362-6110 or email

Open/View: PTA-Offsite-Storage_September2015


Document & Record Management Solutions at your fingertips – enquire now!